The word “concise” means more than short or brief. It means that in addition to being
short, all the relevant information is included. It is more like a summary than an
abbreviation.
Some of the previous tips will help you in writing a concise business email. For example,
the active voice that was mentioned is less wordy and more concise. It is easier for the
reader to understand and keeps the message flowing smoothly. Here are a few more tips
on writing a concise business email:
You can start being concise from the very beginning by making a very brief
summary in the subject line.
The very first sentence needs to say specifically what you want from the reader.
The first paragraph will have all the pertinent information.
The second paragraph explains reasons and gives details.
Before your signature, include a sentence that is positive about the reader or that
is motivating, like “Thank you...” or “We need to improve...”
The entire email needs to provide the most important information at the beginning. The
sentences in the email should get progressively less important. Never leave a key point
for the end.
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